Sponsor/Exhibitor packages are available on a first-come-first-serve basis and the Organisers reserve the right to decline applications at their sole discretion.

The Reservation form constitutes a binding agreement between the Sponsor/Exhibitor and the Symposium Organisers (SAVETCON Event Management).

The law of Vienna governs this contract.

Sponsors/Exhibitors confirm that their logos and associated company information to be used for event publication purposes.

EXHIBITION SPACE
The cost of each exhibition space includes a trestle table (1.8m x 800cm), 2 chairs and white/black linen. Exhibits shall be so arranged as not to obstruct the general view, nor hide the exhibits of others. No gazebos allowed. No banners outside of allocated space/stand allowed. Exhibitor to provide own extension cords to connect to electrical outlets.

The Exhibitor is solely and fully responsible for its own exhibit material and stand contents and should insure its exhibit against loss or damage from any cause whatsoever. All property of the Exhibitor is understood to remain in its care, custody and control in transit to or from within the confines of the exhibit hall.

LIABILITY
Upon approval of this contract by an authorized Exhibitor representative, it is expressly understood that the Exhibitor has read and agrees to abide by the liability policies outlined below. The organisers and all organizations and individuals who are employed by or associated with it, in connection with this Exhibition, will not assume responsibility and shall be held harmless by all Exhibitors for damage or loss resulting from fire, theft, or any other cause whatsoever, including accident or injury to exhibitors, their employees and agents, the public, or others. The Exhibitor agrees to pay promptly for any and all damages to the exhibition building or its equipment incurred through carelessness or otherwise, of Exhibitor or its employees or agents.

INSURANCE
The organisers, the host company or the venue does not maintain insurance covering Exhibitors property or employees. It is the sole responsibility of the Exhibitors to obtain public liability insurance, business interruption insurance, property damage insurance, and workers’ compensation insurance covering and protecting Exhibitors against all such losses as referenced in these Guidelines.

PAYMENT SCHEDULE
A non-refundable, non-transferable deposit of 50% is due within 14 days from the date this signed agreement is received by SAVETCON, to confirm your exhibition space. The balance must be paid in full on or before 4 July 2025. If the balance due is not paid on or before this date, the event organiser reserves the right, without further notice, to reduce or release said space to other exhibitors. No space will be reserved or assigned unless both the deposit and signed contract are received.

CANCELLATION/SPACE REDUCTION
Any cancellation, space reduction requests, or requests for changes of this contract must be made in writing and forwarded to the organisers at [email protected]. Cancellations or space reductions will be subject to charges according to the following schedule:

• More than three months before event start date – no administration fee
• More than 60 days and less than three months before event start date – deposit forfeited; excess of deposit paid will be refunded less 20% administration fee.
• 60 days and less before event start date – full amount shall be forfeited. In the event of cancellation or reduction of contracted space, and subject to the above cancellation charges schedule, the organisers shall retain the right to resell cancelled space without rebate or allowance to the Exhibitor.

TERMINATION OF EXHIBITION
In the event that the premises in which the Exhibition is or is to be conducted shall become, in the sole discretion of the organisers, unfit for occupancy, or in the event the holding of the Exhibition or the performance of SAVETCON under the Exhibit Reservation Contract (of which these Rules and Regulations are a part) are substantially or materially interfered with by virtue of any cause or causes not reasonably within the control of SAVETCON, said Contract and/or the Exhibition (or any part thereof) may be terminated by SAVETCON.

SAVETCON shall not be responsible for delays, damage, loss, increased costs, or other unfavourable conditions arising by virtue of cause or causes not reasonably within the control of SAVETCON.

If SAVETCON terminates said Contract and/or the Exhibition (or any part thereof) as aforesaid, then SAVETCON (or its representatives) shall not be liable to the Exhibitor other than for a prorated refund of such Exhibitor’s space price payment determined on the basis of the number of Exhibition days remaining.

For purposes hereof, the phrase “cause or causes not reasonably within the control of SAVETCON” shall include, but not by way of limitation: fire, casualty, flood, epidemic, earthquake or inclement weather; explosion or accident; blockade or embargo; governmental restraints; restraints or orders of civil defence or military authorities; terrorism or threat of terrorism, act of public enemy, riot, or civil disturbance; strike, lockout, boycott, or other labour disturbance; inability to secure sufficient labour, technical, or other personnel; failure, impairment, or lack of adequate transportation facilities; inability to obtain, or condemnation, requisition, or commandeering of necessary supplies or equipment; local, state, or Federal law, ordinances, rule, order decree, or regulation, whether legislative, executive, or judicial, and whether constitutional or unconstitutional; or Acts of God rules as it deems proper to assure the success of the Exhibition.