Our goal is to host a Symposium that is friendly, safe, welcoming, respectful and inclusive to all our attendees.

To make sure that everyone has a common understanding of “show respect and courtesy to each other,” and ensuring our attendees feel safe, we have designed the following code of conduct.

Expectations

• Exercise consideration and respect in your speech and actions.
• Attempt collaboration before conflict.
• Refrain from demeaning, discriminatory, or harassing behavior and speech.
• Be mindful of your surroundings and of your fellow participants.
• Be respectful to all visitors and guests of our event and venue.

Unacceptable Behavior

The following behaviors are considered harassment and are unacceptable within the Symposium:

• Violence, threats of violence or violent language directed against another person.
• Sexist, racist, homophobic, transphobic, ableist or otherwise discriminatory jokes and language.
• Personal insults, particularly those related to gender, sexual orientation, race, religion, or disability.
• Inappropriate photography or recording.
• Inappropriate physical contact. You should have someone’s consent before touching them.
• Unwelcome sexual attention. This includes, sexualized comments or jokes; inappropriate touching, groping, and unwelcomed sexual advances.
• Advocating for, or encouraging, any of the above behavior.
• Sustained disruption of talks and presentations.

Unacceptable behavior from any attendee, including sponsors and those with decision-making authority, will not be tolerated.

Anyone asked to stop unacceptable behavior is expected to comply immediately.

If an attendee engages in unacceptable behavior, the Symposium organizers may take any action they deem appropriate, up to and including a temporary ban or permanent expulsion from the Symposium without warning (and without refund).

Reporting

If you see a violation of our code of conduct, please contact Corné Engelbrecht at [email protected] or complete the online reporting form.

IVIS2025 will be held from August 11-14, 2025, at the Hilton Vienna Park in Vienna, Austria.

Address:  Am Stadtpark 1, 1030 Wien, Austria

Registration will open in October 2024

You can register for IVIS2025 through our official website. Early registration discounts are available, so we encourage you to register early to take advantage of these rates.

Register your interest here, and stay updated with the latest news and communications regarding the Symposium.

The registration fee includes access to all symposium sessions, workshops, poster presentations, symposium materials, coffee breaks, lunches, and the welcome reception.

Abstract submissions will open in October 2025

The IVIS2025 Scientific Programme Committee welcomes the submission of abstracts from around the world that make an original contribution to the field. The symposium will consist of abstract-based oral and poster presentations, running in concurrent sessions.

More information is available on the Abstract page.

We welcome new sponsors! Detailed information about sponsorship opportunities and benefits can be found on our Sponsors page. For further inquiries, please contact our organisers at [email protected].

Yes, IVIS2025 will feature two social events, including a welcome reception and a gala dinner showcasing the best Vienna has to offer!

These events provide great networking opportunities in a relaxed and enjoyable setting.

Venues will be confirmed soon.

Yes, cancellations are allowed but are subject to our cancellation policy. Please refer to the Registration page for specific details regarding the cancellation process and deadlines.

For any additional questions or information, please contact the IVIS2025 Secretariat at [email protected] 

IVIS2025 attendees will receive a 15% discount on the Best Available Rate (BAR) at the time of the reservation, for all bookings via the HiltonLink.

Attendees will be able to book rooms directly via the above link.  

The rate offered is dynamic and will fluctuate based on demand.

Reservation Procedure

• It is understood that the individual participants make their own reservation through the  HiltonLink (online link).
• The rate provided online will be a special discounted rate (15% of the best available rate with comparable restrictions; via Hilton managed distribution channels).
• The booking page will be valid until the hotel is sold out.
• No room block is guaranteed by the hotel.
• The booking will need to be guaranteed by the Individual Participants’ credit card and cannot be cancelled free of charge at the time of booking.
• In case of a no-show or late cancellation (cancellation of confirmed booking), the full amount will be charged to the individual’s credit card.